Statement of Work for GSA Nationwide Contracting Support

Draft Document STATEMENT OF WORK
BLANKET PURCHASE AGREEMENT (BPA)
GSA NATIONWIDE CONTRACTING SUPPORT

1.0 PURPOSE

This requirement is to provide acquisition and contract administration support to the General Services Administration nationwide in the areas of pre-award acquisition planning, source selection, contracting management support, and operations and management support for the issuance of contracts, delivery orders, modifications and other contractual vehicles. Attachment 3 has a list of the GSA regions where services may be needed.

The types of services include but are not limited to logistical support, information technology systems and support, and professional and analytical support. The types of products include but are not limited to IT, communications equipment and supplies. The work performed shall be in conformance with all Government regulations and policies including the Federal Acquisition Regulation (FAR), the General Services Administration Acquisition Regulation Supplement (GSARS) and other agency supplemental regulations as appropriate.

2.0 OBJECTIVE

The objective of this requirement is to provide pre-award and post award acquisition support to GSA regions. It is anticipated that GSA may need 1 to 10 contract support per regions, however the length of time will be determine on a task order basis.

3.0 TASKS AND DELIVERABLES

The contractor shall provide personnel, resources, and facilities, as appropriate, to provide efficient and cost effective acquisition support services for the requirements described below.

3.1 Requirements Documentation Support.

Provide advice, recommendations, and document support to multiple offices in all areas of the acquisition requirements phase. Requirements support includes:

3.1.1 Statements of Work/Specifications/Requirements Documents. Assist in preparing pre-award Statements of Work (SOW), Statements of Objective (SOO) and other requirements documents. This effort includes assisting program offices in researching and drafting specifications and standards, including Performance-based Work Statements (PWS); developing performance measures, providing consultation and recommendations; and coordinating requirements documents. Develop evaluation criteria.

Deliverables: SOWs; SOOs; PWSs; and related documents.

3.1.2 Acquisition Strategy Support. Provide advice and recommendations for all elements in acquisition plans, including approaches, options, strategies, risks, contracting methods, competition, sources, cost, milestone schedule, etc. Research existing Government- wide contracts for available products and services. Evaluate different approaches to and sources for acquisition support. Research available suppliers and compare the services and costs of obtaining support from the different providers. Determine applicability of the Economy Act.

Deliverables: Written acquisition plans; Economy Act documentation.

3.1.3 Independent Government Cost Estimates (IGCE). Assisting the program offices in preparing IGCEs. Research analysis may include, but is not limited to, past purchases of the products or services, current market value of the products or services, other agency purchases of similar products and services.

Deliverables: IGCEs.

3.1.4 Market Research and Market Surveys. Assist in conducting market research to identify potential sources and contract vehicles. Potential sources should include socio-economic program participants (i.e., small businesses, small and disadvantaged businesses, HUB Zone businesses). Potential vehicles should include GSA Schedule vendors, Government-wide Agency Contracts, and other agency contracts. Conduct market surveys and prepare written documentation of market research. Support program offices in documenting small business capability analysis. Prepare FedBizOpps and other electronic posting announcements.

Deliverables: Market research documentation; FedBizOpps and other electronic posting announcements; small business capability analyses.

3.1.5 Pre-Award Documentation and Source Selection. Assist in evaluation process and assure written documentation to support both informal or formal source selection procedures. If formal source selection procedures are used - Prepare Source Selection Plans, assist with identification of SSEB members, instruct SSEB members on roles and responsibilities, ensure Conflict of Interest/Nondisclosure Forms are signed, prepare evaluation sheets, prepare draft of Source Selection Decision Memorandum. Other pre-award documents may Determinations and Findings (D&Fs), Justifications and Approvals (J&As), and other necessary contract file documents.

Deliverables: Source selection evaluation documentation; D&Fs; J&As; Small Business Administration (SBA) nomination letters; and other necessary contract file documents.

3.1.6 Solicitations. Prepare Request for Quotes (RFQs), Request for Proposals (RFPs), and Combined Synopsis/Solicitations. Assure the solicitation includes all appropriate solicitation terms and conditions. Recommend and prepare unique terms and conditions as required. Prior to release of solicitation, verify that funds are available and obtain legal concurrence. Release solicitation by electronic posting, email, fax or mail.

Deliverables: Solicitations.

3.1.7 Contract Award. Work with evaluators and Contracting Officer (CO) to identify prenegotiation objectives and assist the CO with discussions with Offerors. Prepare final contract award documents for task and delivery orders and stand-alone contracts, and Contracting Officer Technical Representative (COTR) designation letters. Obtain legal concurrence. Distribute contract to appropriate parties. Input award into the Federal Procurement Data System (FPDS).

3.1.8 Post-award Support. Prepare appropriate documentation for the exercise of options, prepare modifications, and assist in the resolution of performance problems.

Deliverables: Modifications.

4.0 PERFORMANCE MEASURES

Performance Measures Quality Expectations

a) Completeness Deliverables will be 100% complete.
b) Accuracy Deliverables will be 100% accurate.
c) Effectiveness All deliverables must contribute to the overall success of the task.
d) Timeliness All deliverables will be on time and within schedule.
e.) Communication Communication with client/customers is professional.

5. 0 SECURITY CLEARANCES

GSA must grant a Public Trust Certification to all employees' assignment to the Government site. Each employee assigned must complete Optional Form 306 (Attachment 5) and Standard Form 85P (Attachment 6). GSA will conduct background checks and verify information submitted by the employees, conduct fingerprint checks, and conduct other appropriate investigations. Investigations will include, but are not limited to, criminal record, credit worthiness, and prior work performance history.

The contractor shall observe information technology system security policies and procedures that apply to GSA. These shall be made available to the contractor personnel at the GSA site.

6.0 GOVERNMENT FURNISHED MATERIAL & FACILITIES

The Government will provide information, material and forms unique to the Government for supporting the task. The Government furnished resources identified below may be obtained from 0730 - 1730 hours Monday through Friday, excluding holidays and days on which the federal Government is closed.

Facilities, Supplies and Services - Work may be performed at Government provided facilities throughout the United States. Parking facilities are not provided. Basic facilities such as work space and its associated operating requirements (i.e., phones, desks, utilities, consumable and general purpose office supplies) will be provided while working in Government facilities.

Information - All Government unique information related to this requirement, which is necessary for Contractor performance, will be made available to the Contractor. The COTR will be the point of contact for identification of any required information to be supplied by the Government.

Documentation - All existing documentation, relevant to this task accomplishment, will be made available to the Contractor at the beginning of the task. The Contractor will be required to prepare documentation in accordance with defined guidelines provided by the Government.

7.0 ORGANIZATIONAL CONFLICT OF INTEREST

7.1 General

7.1.1 The term "organizational conflict of interest" means that the Contractor (which term hereinafter shall be deemed to include its chief executives, directors, any consultants, or subcontractors utilized under this contract other than a vendor selling incidental material) has interests which (i) may diminish its capacity to give impartial, technically sound, objective assistance and advice in performing this contract, (ii) may otherwise result in a biased work product under this contract, or (iii) may result in an unfair competitive advantage to itself or others.

The contractor's attention is directed to FAR Subpart 9.5, Organizational Conflicts of Interest. In the execution of certain contract tasks, it is anticipated that assigned contractor personnel will require access to confidential or proprietary business, technical and financial information belonging to the Government or other companies. The information may include but is not limited to pre-decisional budget and acquisition sensitive information, preparation of specifications or work statements, and evaluation services. After receipt thereof, the contractor and affected individuals shall treat such information as confidential and agree not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the contracting officer in writing. The foregoing obligations, however, shall not apply to:

• Information which, at the time of receipt by the contractor, is in the public domain;
• Information which is published after receipt thereof by the contractor or otherwise becomes part of the public domain through no fault of the contractor;
• Information which the contractor can demonstrate was in his possession at the time of receipt thereof and was not acquired directly or indirectly from the Government or other companies;
• Information, which the contractor can demonstrate, was received by it from a third party that did not require the contractor to hold it in confidence.
• The contractor shall obtain the written agreement, in a form satisfactory to the contracting officer, of each employee permitted access, whereby the employee agrees that he will not discuss, divulge or disclose any such information or data to any person or entity except those persons within the contractor's organization directly concerned with the performance of the contract.

The contractor agrees that upon request by the contracting officer it will execute a contracting officer approved agreement with any party whose facilities or proprietary data it is given access to or is furnished, restricting use and disclosure of the data or the information obtained from the facilities. Upon request by the contracting officer, contractor personnel shall also sign such an agreement.

7.1.2 If after award, the contractor discovers an organizational conflict of interest, with respect to this contract, it shall make an immediate and full disclosure in writing to the Contracting Officer. The disclosure shall include identification of the conflict, the manner in which it arose, and a description of the action the Contractor has taken or proposes to take to avoid, eliminate or neutralize the conflict. The Government may, however, terminate the contract.

7.1.3 In the event that the Contractor was aware of an organizational conflict of interest prior to award of this contract and did not disclose the conflict to the Contracting Officer or becomes aware of an organizational conflict of interest after award of this contract and does not disclose the conflict of interest within ten (10) working days of becoming aware of such conflict, the Government may terminate the contract and the contractor shall not be entitled to reimbursement of any cost incurred in performing this contract or payment of any fee thereunder. Further, such costs shall not be allocable or chargeable, directly or indirectly, to any other contract with the Government.

7.1.4 The rights and remedies of the Government provided in this clause shall not be exclusive and are in addition to any other rights and remedies of the Government provided by law or under this contract.

7.1.5 The Contractor agrees that during performance of the contract and for a period of three (3) years after the completion of performance of this contract, the Contractor, including all divisions thereof, and any affiliate of the Contractor, any joint venture involving the Contractor, any entity into or with which it may subsequently merge or affiliate, or any other successor or assign of the contractor, shall not:

(a) Supply information or material received from this contract, to any firm participating in or having a known prospective interest in the subject matter areas for which the sensitive information described in paragraph (i) above was initially submitted, nor enter into any contractual relationship which would affect or appear to affect the equity and integrity of its recommendations.

(b) Furnish to the United States Government, either as a prime contractor or as a subcontractor, any component of any system for which the sensitive information described in paragraph (1) above was initially submitted, that it is not currently obligated to deliver for defense purposes.

This provision shall flow down to all subcontracts and teaming agreements.

8.0 PERIOD OF PERFORMANCE

The period of performance for this BPA is a two-year base period.

9.0 PERSONS AUTHORIZED TO ISSUE TASK ORDERS UNDER THIS BPA

One GS-14 Contracting Officer assigned to the OCAO will: (1) award the BPA; (2) issue task orders under the BPA(s) and (3) provide overall management and oversight of the BPA and any resulting modifications to task orders. Each BPA will have a COTR assigned who will coordinate with the OCAO Contracting Officer.